Operations Associate

Key Responsibilities

Document Management & Administration

• Prepare, review, organize, and maintain operational and business documents.
• Handle printing, scanning, photocopying, binding, and filing of documents as required.
• Ensure proper maintenance of both physical and electronic document records.
• Manage document submissions and track document status to ensure timely completion.

E-Signature & Contract Coordination

• Coordinate electronic signature processes using platforms such as DocuSign, Adobe Sign, or similar systems.
• Circulate documents for review and approval by relevant stakeholders.
• Monitor and follow up on pending signatures to ensure timely execution.
• Maintain accurate records of executed agreements and supporting documentation.

Stakeholder Liaison

• Act as a point of contact between internal departments and external parties, including clients, vendors, partners, and service providers.
• Follow up on outstanding matters and coordinate information exchange between stakeholders.
• Ensure requests and inquiries are handled promptly and professionally.

Operational Support

• Provide administrative and operational support to ensure smooth business operations.
• Coordinate courier services, document deliveries, and collection arrangements.
• Assist in scheduling meetings and coordinating operational activities.
• Support special projects and ad-hoc assignments as required.

Finance& Compliance Support

• Assist with administrative finance-related matters, including tracking invoices, supporting payment documentation, and coordinating expense claims.
• Liaise with the Finance team on documentation required for payments and financial processing.
• Ensure all operational documentation complies with internal policies and procedures.
• Support internal audits and compliance-related activities when required.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Operations Management, Finance, Accounting, or a related discipline.
• 3-5 years of relevant experience in operations, administration, coordination, or office support roles.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while maintaining effective teamwork.
• Professional, responsible, and proactive attitude.
• Experience using electronic signature platforms such as DocuSign or Adobe Sign.
• Basic knowledge of finance and accounting processes, including invoices, payments, expense claims, and supporting financial documentation, will be an advantage.

Atlas Cloud Services is a cloud computing service provider delivering large-scale, high-performance, and reliable AI compute for global clients.

We offer full-stack GPU-as-a-Service, from bare-metal infrastructure to fully managed AI cloud offerings. Headquartered in Singapore, our leadership team brings experience deploying large GPU clusters at scale.